In this blog post, we look at the benefits of dictation and the use of outsourced transcription. We will explore some of the benefits of dictating work and having it professionally transcribed and how it can enable you to get more done or increase productivity and efficiency.
So, do you spend a lot of time typing your documents, reports, or articles? Do you wish you could speed up your writing process and save time? If so, you may want to consider dictating and transcribing your work instead of typing it yourself. Dictating and transcribing is the process of speaking your words aloud and having them converted into written text. It is a proven method to increase productivity.
Dictating is faster than typing
One of the main advantages of dictating your work is that it is much faster than typing. According to various studies, dictation can be up to seven times faster than typing, depending on your typing speed and dictation skills.
The average typing speed is around 40 words per minute (WPM), while the average speaking rate is around 120-150 WPM. This means that you can produce more words in less time by dictating than by typing.
Dictating also allows you to capture your thoughts and ideas more quickly and naturally, without having to worry about spelling, grammar or formatting. You can focus on the content and flow of your work, rather than the mechanics of typing. Dictating a document is significantly faster than typing it yourself, meaning you can produce more in less time.
As dictating is faster than typing yourself, it frees up time to do something else.
Reduces time spent on editing
Another benefit of dictating and transcribing your work is that it reduces the need for editing. Transcription can be done by a professional transcription service that automatically transcribes your audio into text.
A professional transcription service can provide you with high-quality, accurate and consistent transcripts that reflect your original speech content and context. They can also handle complex speech better than software, such as accents, jargon, or background noise.
Dictating is more flexible
A final benefit of dictating and transcribing your work is that it is more flexible than typing. You can dictate anywhere, anytime, using any device that can record audio, such as your smartphone, tablet, or laptop. Meaning if you are travelling, working out of the office or on-site, you could dictate a file, and have it transcribed before you even return to the office.
Outsourced Transcription
Case Study: can I save money by dictating and having the files professionally transcribed?
The answer is yes.
Take the example of a lawyer. If a lawyer spends two hours a day typing their own emails/documents, they are losing out effectively on one and a half hours in chargeable time. This is because you can dictate the same amount of work as you could type in only 30 minutes. The additional one and a half hours saved could be put to better use elsewhere. For example, seeing additional clients, working on files, improving cash flow by billing or chasing debt.
Calculation
So let’s take the example of a grade A solicitor. We would work this out as:
(a) Grade A solicitor’s lost time: £512 per hour x 1.5 hours = £768
(b) Less OutSec’s cost for transcribing 30 minutes of dictation: £1.30 x 30 = £39 plus VAT (£7.80) = £46.80
If you take (a) from (b) this gives you the cost of the lost chargeable time.
Answer
Therefore, the amount of money lost by a Grade A solicitor in London by typing his own documents is £721.20.
Outsourcing transcription allows you to focus on your business’ core tasks. Enabling you to be more productive. It can enable you to focus more on bringing in additional revenue, or chasing up debt to improve your business’ cash flow.
Conclusion
In conclusion, dictating and having a document professionally transcribed is faster and more cost-effective. It saves time, enhances productivity, and ensures high-quality results. Therefore, businesses should consider using professional transcription services for their document creation needs. It can help you increase your writing speed, reduce your editing time, and enable you to work outside of the office. If you are looking for a reliable transcription provider, why not use OutSec!
About OutSec
OutSec is the UK’s leading online transcription company whose business has grown substantially since 2002. We are one of the most successful transcription companies in the United Kingdom.
OutSec provides secure outsourced transcription services to the medical, legal, property and surveying, universities, media and interviews, advisory boards, conferences & seminars, inventories, financial, corporate, HR, recruitment and Executive Search sectors.
Why is Dictation More Efficient than Typing?
Well, the simple fact is that we can all speak considerably faster than we can physically type:
“The average person types between 38 and 40 words per minute”.
A “good rate of speech ranges between 140 -160 words per minute.”
In other words, dictation is up to four times faster than we can type. Therefore, simply dictating a document is more cost-efficient, giving you more time to dedicate your efforts elsewhere in your business.
Therefore why not add OutSec as a business continuity option for your business? Accounts are free, you pay on a per-minute basis (rounded to the nearest minute) on a pay-as-you-go basis, with no contracts or minimum spend. What do you have to lose? Why not open an account today?
Picture Attribution:
Image by Gerd Altmann from Pixabay
